A. Our pricing is all-inclusive with our services. We price everything specific to your desires, meaning that we only include the services you'd like to be included and nothing extra. We also price each menu individually and don't have packaged pricing. This means that you are only charged for the specific menu you'd like and don't have to pay a higher fee for food you don't want. We aim to work with all types of budgets, providing a top-notch experience for all our clients no matter how much or little they have to spend on their event.
Q. How do I find out what my event might cost?
A. The best way to get an estimate is to give our Event Director, Leah Brown, a call (937-935-7295). She will gladly walk you through what we offer, check your date availability, and price out what you can expect for the services and type of event you have in mind.
Q. Am I allowed to bring in my own food for my event, have someone I know cater it, or have a pot-luck style event?
A. We are partnered with Carmae Catering, out of Springfield, so all food at our venues must be provided by Carmae Catering. We've had food provided by other caterers in the past that was unreliable, served cold, or had poor service. We know Carmae Catering is a highly dependable company, with top quality food and great service, and because we want to offer our clients the best experience possible, we use the catering service we know will do a wonderful job. We do allow our clients to bring in your own beverages, cake, and some snacks such as pretzels and chips.
Q. Can we do any decorating ourselves?
A. Absolutely! We have a florist on staff (Wendy at 937-653-4114) who is happy to create any arrangements you'd like, but you're welcome to bring in your centerpieces and other decorations for your event. In almost every situation, our clients are welcome to come into the venue during business hours the day before their event to do any decorating they'd like to the tables and room. We want your event day to be as stress-free as possible, so we like to have the venue already set the day before your event.
Q. How many people can be seated at your venues?
A. First, we are creative, flexible, and willing to work with you no matter what size of event you're planning, so please call to talk through other options if your number doesn't seem to be ideal for our venues. Second, keep in mind that capacity varies depending on the event type. For example, a conference with no meal and no additional socializing area needed can fit many more guests than a prom with a dinner and large dancing and photo areas needed. With that said, our Woodruff Event Center (Springfield) can seat upwards 230 or more. Typically for wedding receptions, the capacity is lower due to the dance, cake, and DJ areas.
Q. Can I get married & have my reception at your venue?
A. Yes - when we do wedding ceremonies and receptions at our venues, we typically have the room set for the ceremony as it will be for the reception (guests seated at round tables.) Check our Facebook page for pictures of wedding receptions that have taken place at our venues in the past.
Q. What other services do you offer other than the event center?
A. We have a Stretch Hummer limo, a Lincoln Town Car limo, a florist, wedding planning services, vendor recommendations, and items available for rent such as centerpiece mirrors, vases, candles, chargers, etc.
Q. How can I see more pictures of your events?
A. So glad you asked this! Practically every event we have is photographed and posted on our Facebook page. Become our friend & get updated with tips, deals, and photos for Woodruff Events and Services. Also, you don't have to have an account to view our Facebook page.